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Employing your first member of staff...
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Posted in Employers on Feb 16, 2016 by Richard Hayden
You have made the decision to recruit a new member of staff – you decided what you needed, you advertised the position, interviewed a shortlist and now, you are about to offer someone the job.
What’s next? What do you need to do to make sure you are employing the right person and that you protect yourself under the laws of the country?
Use this checklist to make sure that you have everything covered…
EMPLOYERS CHECKLIST
* Prepare a letter to outline the details of the Employment Offer
* Are they are legally entitled to work in the UK?
* Apply for a DBS check (formerly known as a CRB check) if required
* Take past employment References
* Get Employment Insurance or update your current policy
* Send details of the job (including terms and conditions) in writing to your employee
* Tell HMRC and be registered as an employer
RESOURCES
Offer Letters
Job offer letters start the employment relationship off on a positive note. Say as much as you can about the job and its responsibilities, but make sure to avoid promising more than you can deliver. The letter is, after all, legally binding. You should include details of the Role, Job Title, Salary, Benefits, Dates & Times and any conditions attached to the offer, e.g. satisfactory references. Please let us know if you would like us to help you prepare an offer letter specific to your business. info@key-appointments.co.uk – Tel: 0844 504 4666
Legal right to work in the UK
Always ask to see the Passport/Work Visa of all potential employees and check any restrictions on employment that may be contained in the passport. If you are unsure, visit https://www.gov.uk/legal-right-work-uk which provides information to help you.
DBS Checks
If you work in a field that requires one, e.g. working with vulnerable people or security, you should only arrange a DBS check on a successful job applicant. You can withdraw a job offer if the results show anything that would make the applicant unsuitable. https://www.gov.uk/disclosure-barring-service-check/arranging-checks-as-an-employer
Employment Reference Checking
Employment references are vital in the recruitment process. They can give you details on an applicant’s past job duties and experience, you can learn about their strengths and weaknesses, obtain confirmation of past job titles and employment dates and also a details on their accomplishments. Contact us if you would like help in carrying out references info@key-appointments.co.uk - Tel: 0844 5044666
Business Insurance
Employers’ liability insurance covers the cost of compensating employees who are injured at or become ill through work. If you are an employer you are legally obliged to have employers’ liability insurance. You can be fined up to £2,500 for every day you do not have appropriate insurance.
Andrew Bull Insurance Services is a general insurance i
ntermediary offering a wide market place for all types of commercial and business insurance requirements. The company’s aim is to provide a caring and professional service for all its clients.Tel: 01423 798999 or call us on 0844 5044666 and we will introduce you.http://www.andrewbull.co.uk/commercial-insurance
Employment Contracts
When employing staff it is very important to get the employment contract correct to ensure you meet all the requirements of employment law, but also to ensure you retain the maximum amount of flexibility for your business.
We have relationships with a number of HR Consultantswho provide Start Up Packs which are ideal for smaller businesses, employing for the first time. Call us on 0844 5044666 and we will make an introduction.
HMRC
You must tell HM Revenue and Customs (HMRC) when you take on a new employee and be registered as an employer. You need to get certain information from your employee so you can set them up with the correct tax code. You’ll usually get most of this information from the employee’s P45, but they’ll have to fill in a ‘starter checklist’ (which replaced the P46 form) if they don’t have a recent P45. https://www.gov.uk/new-employee/overview
